Tuesday, November 10, 2015

Link to ME Calendar

In response to several requests, we have created a ME Google Calendar which notifies people as to who may be out of the office on particular days.  It will also eventually have important departmental deadlines posted to it.  For example, when the spring semester grad student appointments are due to ME Payroll.  The link is on the ME website in the intranet section.

Here's the link:  http://www.me.umn.edu/intranet/index.shtml

If you have any questions or comments, please contact me.

Regards,

Pam

Monday, November 2, 2015

2016 Open Enrollment for Employee Benefits

November 2, 2015

 
Open Enrollment for 2016 for Employee Benefits has opened.  It is open through November 30.  Here's the link to the web site for open enrollment, http://www1.umn.edu/ohr/benefits/openenroll/index.html
There really aren't many changes this year.  You need to take action if you want to participate in a health care or dependent daycare flexible spending account.

You won't need to take action if:
  • You are satisfied with your medical and dental plan and optional coverage choices. There’s no need to re-enroll if you don’t plan to enroll in an FSA or add disability coverage. Your current coverage will continue into 2016.
You can make a change if:
  • You want to choose a different medical or dental plan option.
  • You want to add medical or dental coverage or cancel coverage.
  • You want to add coverage for your spouse or dependent children or cancel their coverage.
  • You want to enroll in child life insurance without proof of good health.
  • You want to increase short-term disability coverage up to $200 without evidence of good health.
  • You want to add or increase the amount of long-term disability insurance, if you are a civil service or labor represented employee.
Paper copies of the various providers in each network in the medical and dental plans are located at the front desk.  Please read them at the front desk so we don't lose them.

If you have any questions, please feel free to stop by and see me.

Regards,
Pam

Thursday, October 15, 2015

Travel Per Diem Rate Change, October 1, 2015

Per Diem Rate Change, October 1
 
When completing reimbursement requests for travel that took place on or after October 1, 2015, please use the new rates as published on the sites listed below.

Travelers are reimbursed up to the per diem for lodging, meals and incidental expenses in accordance with the U.S. General Services Administration (GSA) for domestic travel or the U.S. Department of State for international travel. While these rates have remained the same for several years, the federal government did just update them. Keep in mind that the rates may change on October 1 of any given year.

If the daily breakdown amounts are needed, please use those published on the Travel Services website, Rates page, and look for the Meals & Incidental Expenses (M&IE) section.

Pam

Wednesday, August 5, 2015

ME Student Shop Summer Hours

August 5, 2015

After two years of working in the Student Shop, Jim Rowell has accepted an instructor position at Dunwoody.  His last day was yesterday.  We will be posting the position for a replacement. 
Peter is also planning to take vacation beginning August 13 through August 28.  During his absence, the Student Shop will be staffed by student workers with a reduced schedule.  Below is the schedule that the Student Shop will be open for use:
8/6/15, 10:00 a.m. - 4:00 p.m.
8/7/15, 10:00 a.m. - 4:00 p.m.
8/10/15,  10:00 a.m. - 4:00 p.m.
8/11/15,  10:00 a.m. - 4:00 p.m.
8/12/15,  10:00 a.m. - 4:00 p.m.
8/13/15,  Closed
8/14/15,  1:00 p.m. - 4:00 p.m.
8/17/15,  11:00 a.m. - 3:00 p.m.
8/18/15,  11:00 a.m. - 3:00 p.m.
8/19/15,  11:00 a.m. - 3:00 p.m.
8/20/15,  Closed
8/21/15,  1:00 p.m. - 4:00 p.m.
8/24/15,  11:00 a.m. - 3:00 p.m.
8/25/15,  11:00 a.m. - 3:00 p.m.
8/26/15,  11:00 a.m. - 3:00 p.m.
8/27/15,  Closed
8/28/15,  1:00 p.m. - 4:00 p.m.
If you have any questions or concerns, please let me know.  Your patience is appreciated as we start the hiring process for Jim's replacement.
Regards,
Pam

--
Pamela L. Wilson
Assistant to the Department Head
Mechanical Engineering
University of Minnesota
111 Church St SE, ME 1100B
Minneapolis, MN  55455
612-625-9315
651-470-6337 (Cell)
612-626-1854 (Fax)

Wednesday, July 8, 2015

POWER OUTAGE OLD ME AND AKERMAN LOWER LEVEL, SATURDAY, 7/15/15

July 8, 2015
 
There will be a total power outage of the old ME West Wing and the Akerman Hall Lower Level this Saturday, July 11, 2015, from 7:00 a.m. - 3:00 p.m.  They need to de-energize electrical panels to convert feeders to the permanent power.
Please note no one is allowed in the building during this time.  Please be sure to power off your computers, refrigerators, etc. prior to leaving on Friday.
Note:  This outage does not affect ME Net's Room 10, panels CP$, CP1 & 2 or UNITE's chiller.  For Akerman, there will be no power in rooms 3,5,7,9 15, sub-basement of room 7 and sub basement IDF room.

Regards,

Pam

Wednesday, June 3, 2015

CHANGES TO UPCOMING WATER OUTAGES

June 3, 2015


Here are some changes to the upcoming water outages that I announced on May 27, 2015:

  • On June 10, 2015 the water in new ME will be shut off for the work being done on the Scholars Walk.  The City of Minneapolis will be doing this work.  No restrooms will be available in new ME.  You should be able to use the restrooms in old ME.  I don't have an exact time for this shutdown, but I believe it is all day.

  •  On June 11, 2015 the water in old ME and Akerman Hall will be shut down from 3:00 a.m. to 6:00 p.m. for the installation of PRV stations in the restrooms and to tie in the new water lines to Akerman.  Restrooms will be available in new ME.

If you have any questions, please let me know.

Regards,

Pam

Wednesday, May 27, 2015

UPCOMING ME BUILDING DISRUPTIONS

May 27, 2015


There are several upcoming building disruptions I want to make you aware of.  Please see the list below:

  • June 10, 2015 from 3:00 a.m. to 6:00 p.m., the water in old ME and Akerman Hall will be shutdown to install PRV Stations and tie in new lines to Akerman Hall.  This means that the restrooms in these buildings will be unavailable for use.  The restrooms in new ME will be usable.

  • From June 10, 2015 through June 13, 2015, the data networks will be demoed and the wiring will be re-pulled to the  1st and 2nd floor of Rapson.  So anyone with an office in the Rapson Link will not have any data jacks available to use during these days.  This outage includes data jacks, wireless, and telephones.  

  • On Saturday, June 13, all of the power in old ME and Akerman will be shut down the the day.  The electrical outage is needed to take the fire pump off the temporary service and connect it to the permanent electrical service. 
Regards,

Pam

Monday, April 27, 2015

POWER OUTAGE TUESDAY, APRIL 28, 7:00 A.M. TO NOON, 1ST FLOOR EAST OF FREIGHT ELEVATOR

April 27, 2015


Due to unforeseen circumstances, the electrical power on the first floor for rooms located East of the freight elevator will be without power tomorrow, April 28, from 7:00 a.m. to Noon. 

This outage does not affect Akerman.  If you have any questions or concerns, please let me know as soon as possible.

Regards,

Pam

Monday, April 20, 2015

LOCK YOUR SCREEN TO PROTECT YOUR PERSONAL INFO

April 20, 2015


Just a reminder, that the minute you log into the new My U, you have direct access to OHR information without re-authenticating.  So my recommendation to protect yourself, is to lock your screen whenever you leave your desk, if you are signed into My U.

Regards,

Pam

Monday, March 23, 2015

ESUP Cut Over Dates for Sponsored Projects

March 23, 2015

Proposals:

SPA will continue to process proposals during the cut over period and will collect required information from the PRF and proposal that will then be entered into EFS (PS 9.2) once the upgrade has been successfully completed.  You will not be able to access proposal information in EFS during the cutover period.

Proposal Routing Forms (PRF) will be available for PI's/Colleges/Departments through Thursday, 4/16.  You will not be able to access the PRF in EGMS from Friday, 4/17 through Sunday, 4/19.  We are targeting Monday, 4/20 when the PRF will become available.

Sub PO's, foreign and domestic sub award invoices:

To allow enough time for SPA to review/process PO's and sub invoices (that have been approved by PI/Department) so they can be entered into EFS prior to the EFS cutover period must be received in SPA by the following date and time.

1. Foreign sub invoice payments (wire/drafts) need to be received by SPA by noon on Monday, 3/30 processing prior to the EFS cutover.

2. Domestic sub invoices need to be received by SPA by noon on Thursday, 4/2 for processing prior to the EFS cutover.

3. For sub award PO's SPA will need to have received the signed sub award agreement from the sub recipient (if Federal all applicable FFATA, FCOI and FSRS requirements have been met) by noon on Wednesday, 4/1 for processing prior to the EFS cutover.

4. SPA will continue to negotiate, prepare and issue sub awards during this cutover period.  

Any documents received after the above referenced deadlines SPA will enter prior to the EFS cutover if time allows, but in most cases the documents will not be processed until after the cutover period.

Awards:
SPA will continue to negotiate agreements, review and submit agency requests, execute agreements during the cutover period. 
SPA will not be able to process any awards, NCE, etc. in EFS during the cutover period.
Reminders:

All Cost Share budgets should be verified by CA’s by 5:00 p.m. on Tuesday, 4/7, including requests for any changes.

Please also refer to the Upgrade cutover calendar document, http://controller.umn.edu/upgradecutover/  for additional information and guidance.


Pam

Wednesday, February 18, 2015

Phone Outage During Spring Break, March 16 through March 20, 2015

Due to the ongoing construction project, the phone service in new ME, old ME, Rapson Link, and Aerospace Engineering will be down from Monday, March 16 through Friday, March 20.  They are cutting over to the new phone service that week.
Some suggestions I have as to how to handle daily business with no phone service are listed below.
You will still receive voice messages on your number.  You can call your phone number using your cell phone to retrieve them.  You can also have them sent to your email and retrieve them from there or you can log on to http://go4msg.umn.edu to retrieve them.
I recommend putting an outgoing voice message on your phone prior to March 16 indicating that our phone service is under construction and asking them to either send you an email or call your cell phone, if you're comfortable giving out your cell phone number.
We are planning on the outage for the entire week.  However, some phones will come live earlier.  We won't really know until they start the cut over.
Please see me with any concerns or questions. 
Regards,
Pam