Monday, March 23, 2015

ESUP Cut Over Dates for Sponsored Projects

March 23, 2015

Proposals:

SPA will continue to process proposals during the cut over period and will collect required information from the PRF and proposal that will then be entered into EFS (PS 9.2) once the upgrade has been successfully completed.  You will not be able to access proposal information in EFS during the cutover period.

Proposal Routing Forms (PRF) will be available for PI's/Colleges/Departments through Thursday, 4/16.  You will not be able to access the PRF in EGMS from Friday, 4/17 through Sunday, 4/19.  We are targeting Monday, 4/20 when the PRF will become available.

Sub PO's, foreign and domestic sub award invoices:

To allow enough time for SPA to review/process PO's and sub invoices (that have been approved by PI/Department) so they can be entered into EFS prior to the EFS cutover period must be received in SPA by the following date and time.

1. Foreign sub invoice payments (wire/drafts) need to be received by SPA by noon on Monday, 3/30 processing prior to the EFS cutover.

2. Domestic sub invoices need to be received by SPA by noon on Thursday, 4/2 for processing prior to the EFS cutover.

3. For sub award PO's SPA will need to have received the signed sub award agreement from the sub recipient (if Federal all applicable FFATA, FCOI and FSRS requirements have been met) by noon on Wednesday, 4/1 for processing prior to the EFS cutover.

4. SPA will continue to negotiate, prepare and issue sub awards during this cutover period.  

Any documents received after the above referenced deadlines SPA will enter prior to the EFS cutover if time allows, but in most cases the documents will not be processed until after the cutover period.

Awards:
SPA will continue to negotiate agreements, review and submit agency requests, execute agreements during the cutover period. 
SPA will not be able to process any awards, NCE, etc. in EFS during the cutover period.
Reminders:

All Cost Share budgets should be verified by CA’s by 5:00 p.m. on Tuesday, 4/7, including requests for any changes.

Please also refer to the Upgrade cutover calendar document, http://controller.umn.edu/upgradecutover/  for additional information and guidance.


Pam

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